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Membership: One faculty representative from each campus has voting rights
on the Committee, making the Committee nine in number. No center directors
or ORU directors receiving program funding from the UCCLR may serve
as members of UCCLR nor attend meetings as alternates. There will be
no ex oficio membership.
Term of service is for three years with one renewable term. A chair
and vice chair are chosen from the voting membership. The term of office
for the Chair and Vice Chair is two years with one renewable term.
Members are nominated by campus executive vice chancellors and appointed
by the Vice Provost for Research of the University of California. Members
of UCCLR may suggest a slate of appropriate names of faculty familiar
with Latino research issues on each campus to their executive vice chancellor
for membership on UCCLR. The Vice Provost for Research will make the
final decision on UCCLR membership in consultation with the UCCLR chair.
[Effective September 30, 2003, four UCCLR members (chosen through a
random selection process) will rotate off the Committee except for Chair
Patricia Zavella and Santa Barbara representative Richard Duran. The
remaining three members will rotate off after a period of one year.]
UCCLR Procedures: The Committee will meet at least twice during the
year, once during the spring and fall. Center and ORU directors, along
with the directors of UC MEXUS, Linguistic Minority Research Institute
(LMRI), California Policy Research Center (CPRC) and the libraries,
and others as invited, may attend the spring meeting of UCCLR as non-voting
guests. UCCLR will formally distribute minutes of all its meetings to
this group and its members will inform them of their activities.
The chair of UCCLR will request an annual meeting with the President
and Provost of the University of California to advise on the state of
Chicano/Latino research in the University.
The chair of UCCLR has the authority to establish subcommittees to recommend
action on important or complex issues or on matters requiring special
attention between UCCLR meetings. If an urgent matter that requires
immediate action is brought to the attention of the chair or vice chair
by a member of the Committee, the chair or vice chair must submit the
proposal to the membership and may poll members for the recommendation
by letter, e-mail or telephone.
Budget and Review. Each July 15, the center directors will provide a
narrative and year-end financial report describing the use of UCCLR
funds in the previous fiscal year. The report will include a program
and budget plan for the next fiscal year. The chair and vice chair of
UCCLR will review the proposed program and budget plan and authorize
release of the funds to the center for the next fiscal year. The complete
annual reports will be reviewed by the UCCLR membership at their fall
meeting. The reports will be compared against the initial program and
budget plans in evaluating the effective use of the funds.
All reports will indicate a clear, transparent process by which funding
opportunities are announced to the campus. Each campus should maintain
its website and issue its calls or announcements via the site when possible
and should have an advisory board to formulate procedures for the distribution
of funds. In addition to showing how funding proposals were solicited,
the report should indicate the process by which funding decisions were
reached.
Funding priorities include research support (faculty, graduate, undergraduate),
workshops/colloquia/conferences, conference travel, dissertation support,
staff assistance, and course relief for center directors. Center directors
may not fund their own personal research although they are entitled
to one course relief or the equivalent in funds to be used for research
purposes. UCCLR funds are not to be used for major equipment purchases.
Because the centers vary in their administrative infrastructural needs,
the UCCLR will strive to expend no more than 15 percent of total campus
program funds on administrative costs.
The campuses are still responsible to provide one-third matching support
in cash to the centers.
In the Centers’ annual budget reports, the annual campus allocation
(originally $50,000; reduced 10% to $45,000 in FY2002-03) must be accounted
for separately from all other sources of funds. Any funds residing in
campus-based numeric accounts will be moved into alpha accounts, either
UCOP- or campus-based, as determined by the UC Office of Research. Funds
exceeding ten percent of the annual allocation may not be carry-forwarded
to the next fiscal year without approval by the UCCLR chair and vice
chair. If the funds will be used for different purposes than articulated
in the proposed plan, this must be approved by the chair and vice chair.
If the use of carry-forward funds is not approved, these funds will
be returned to the main UCCLR account for distribution or expenditure
as agreed upon by the Committee.
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